Export Declaration: Meaning, Types, and Formats

The export declaration form is a document that exporters need to submit. This document, the export declaration, has all the details about the exported goods, HSN codes, export control details, consignee, the value of the goods, and the details of the destination. It is as essential as a cross-border payment platform to enable the collection of payments.

The export declaration is a mandatory document that ensures the exported goods comply with local and international regulations. It also helps customs officials monitor the flow of transactions and facilitate smoother customs clearance. The document also forms the flow of funds from a cross-border payment platform and ensures that all bases are covered.

Here are some reasons why the export declaration needs to be submitted:

● Helps the tracking of statistics related to export trade

● Makes sure that the goods comply with export control regulations

● It is used by customs authorities to calculate taxes and duties

What are the different types of export declarations?

The export declaration you submit will depend on the country and the shipment type.

Shipper’s export declaration or SED

This document is required by the government of the USA when you export goods above a particular value, typically $2500, or for those items that require an export license. The export declaration is used to ensure that exporters fulfill trade regulations and to track data.

Freight forwarders or exporters file this document with the U.S. Customs and Border Protection (CBP). You can use the Automated Export System (AES) to submit the Electronic Export Information (EEI).

Single Administrative Document

This export declaration is in the European Union and a few other countries. It is a standard form used for customs clearance for goods exported to countries outside the EU. You must add details like the value, origin, nature, and destination of goods. It forms the base for calculating duties and ensuring compliance with trade agreements. You are required to or allowed to submit SAD electronically.

Customs Export Declaration

This is the generic term used for the declaration required by customs authorities in a country when you export goods. This document has information about the importer, exporter, goods exported, value of goods, and export purpose.

Nations worldwide require customs declarations to check if the goods being exported will comply with local laws and international trade agreements. The format may differ depending on the country and its requirements. Many countries allow for the filing of these documents electronically.

Commercial Export Declaration

The exporter or the exporter’s agent will prepare this document for all commercial shipments. This declaration includes the goods' description, origin, country, and shipment value. While it provides similar information to a commercial invoice, it is primarily used for customs clearance rather than invoicing.

Certificate of Origin

While this certificate is not an export declaration per se, it confirms the country from which the goods are being produced. The importing country will require this to ensure compliance with trade agreements and determine tariffs. This certificate is required for customs clearance in many countries.

What does the export declaration format include?

The format for export declarations will depend on the export type and country. However, the information in the declaration will include the following information:

Exporter Details:

● Name, address, and other contact information

● Tax identification and/or registration details

Consignee Details

● The consignee or importer’s name and address

● Country of residence

Goods description

● A detailed description of the exported products

● The quantity of goods, including details like number of units, volume, weight, etc.

● The Harmonized System (HS) code for classifying the goods

Country of origin

● The country from which the goods are manufactured

Goods value

● The value of the goods being exported. In most cases, it is in the currency of the exporter’s country

● The breakdown of the value of goods, freight charges, insurance, etc.

The destination country

● The final destination country where the goods will be consumed or delivered

Mode of transportation

● How the goods are being sent (road, rail, sea, air)

● Information on the freight forwarder or shipping carrier

The reason for export

● To determine whether the goods being exported are for sale, repair, return, or other reasons

Export control information

● The license number and other related details if the goods require an export license

● Declaration stating whether the goods exported are under the controlled or restricted categories

Customs office details

● Information about the customs office where the declaration is being submitted and filed

Statement of Declaration

● A statement confirming the accuracy of the details provided

● Signature of the authorized agent or the exporter

Automation and electronic submission

Many countries offer exporters the option to submit the declaration electronically through customs or trade portals. This makes the process easier, reduces paperwork, and minimizes delays.

● USA: Automated Export System (AES)

● EU: The Export Control System (ECS)for SAD filing, depending on the country

● India: ICES (Indian Customs EDI System) to submit electronic export documentation

● China: Single Window System for electronic submissions of exports.

In conclusion, the export declaration is an essential document that ensures compliance with local and international trade laws. The information in the export declaration also forms the basis for trade statistics, helps regulate exports, and speeds up customs clearance.

At LeRemitt, we play a vital role in helping exporters with our innovative remittance platform and other forms of support. Want to learn more? Contact us!